Executive Secretary – Bilingual

BTK Careers

Job Objectives

The Executive Secretary is responsible for providing secretarial, clerical and administrative support in order to ensure that services are provided in an effective and efficient manner.

Job Roles

  1. Office Support Services

    • Manage Managing Partner’s Calendar
    • Schedule meetings and arrange conference rooms.
    • Format according to Company’s branding standards and print all departmental deliverables.
    • Provide word-processing and secretarial support.
    • Prepare correspondence, stuff mail into envelopes, and coordinate with administrative affairs for submission.
    • Provide administrative and clerical support to departmental staff.
    • Coordinate with accounts section for issuing invoices to clients based on departments’ requests.
    • Maintain the general filing system and file all correspondence in both hardcopies and softcopies.
    • Handle office stationary requests from administrative affairs.
    • Operate office equipment, such as printers and scanner.
    • Receive and relay telephone messages.
    • Handle information requests with other concerned departments.
    • Schedule meetings and arrange conference rooms.
  2. Perform other related duties as required

Job Requirements

  1. Qualifications

    Bachelor Degree

  2. Experience

    • 10 years in secretarial and administrative support.
    • Preferably out of which 2 years in a consulting or audit firm.
  3. Key Competences

    • Human Skills

      (The ability to understand, alter, lead and control the behavior of other individuals and groups)

      • Reading Comprehension – Understanding written sentences and paragraphs in work related documents
      • Active Listening – Paying full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
      • Systems Analysis – Determining how a system should work and how changes in conditions, operations, and the environment will affect outcomes.
      • Speaking – Talking to others to convey information effectively.
      • Writing – Communicating effectively in writing as appropriate for the needs of the audience.
      • Systems Evaluation – Identifying measures or indicators of system performance and the actions needed to improve or correct performance, relative to the goals of the system.
      • Time & Stress Management – Managing one’s own time and the time of others.
      • Coordination – Adjusting actions in relation to others’ actions.
      • Business Etiquette – Manners that is accepted and required in a professional environment.
      • Flexible
      • Self-motivation & disciplinary
    • Technical Skills

      (Job specific knowledge and techniques required to perform an organizational role)

      • English and Arabic Languages – Knowledge of the structure and content of the English and Arabic languages including the meanings and spelling of words, rules of composition, and grammar.
      • Administration and Management – Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership techniques, production methods, and coordination of people and resources.
      • Computer – Knowledge of computer Microsoft applications, Word, PowerPoint, Excel, Visio and Project.

Residence

Candidate must have transferrable Kuwait residency.

Reporting

Managing Partner

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